To provide support to District departments with safe, well-maintained vehicles and equipment.
Staff Motor Pool consists of five 12-passenger vans, 1 travel bus, 1 shop truck, and 0.75 FTE mechanic. This unit provides travel support for athletic programs and maintenance for approximately 150 pieces of equipment and vehicles.
Equipment replacement
The following are goals from the previous unit plan and program review and the current status:
• Analyze spare parts and reduce as appropriate. Ongoing.
• Track and analyze fuel usage. Ongoing; analyzing usage.
• Convert to DirectLine management program. Ongoing.
o Enhance preventive maintenance program. Ongoing; collecting data for equpment. All cars, trucks, vans, and utility vehicles are in the systems. Add equipment to DirectLine management program.
• Investigate costs for installation of above ground fuel tanks. Funds requested for engineering, denied.
• Reduce overtime whenever possible. Progressing, ongoing.
• Analyze trip costs. Ongoing.
• Encourage use of vans for trips where appropriate. Ongoing.
• Establish van replacement program for van pool. Ongoing.
• Establish replacement program for athletic travel bus. Ongoing.
• Evaluate shop equipment for replacement or upgrade needs. Ongoing.
• Establish preventive maintenance program for Grounds equipment. Ongoing; collecting data for equipment.
Strategy 1 - Repair Costs Analysis
Track and analyze repair costs for each department.
Data can be used to identify potiental savings and future replacement planning strategies.
Strategy 2 - Replacement of Underground Fuel Tank System and Fuel Track System
The fuel system is in excess of 20 years old and is beginning to have failed systems to include the fuel tracking system. Regulatory agencies have indicated there is a possibility that we may need to abandon the underground storage tank and replace it with an above ground system.
Current management system is obsolete and is no longer supported by manufacturer. Current underground tanks are aging and repairs are expensive. Above ground tanks are more efficient and less costly to maintain. Removal of the current underground system becomes more expensive each year. The cost to retain an engineer to evaluate changing the current underground fuel station to an above ground fuel station which will eliminate the on-going expensive repairs and prepare for potential regulations changes related to underground storage tanks. This will also allow for the use of biodiesel to support the reduction of the District's carbon footprint. This request is linked to Student Transportation Unit Plan.
Strategy 3 - Preventive Maintenance Program
Enhance preventive maintenance program for District vehicles and equipment that utilize this department for maintenance.
A strong preventive maintenance program will reduce unplanned repair costs and will provide data to enable planning for future repair and replacement budgets.
Strategy 4 - Equipment Replacement
Establish a motor pool equipment replacement program.
All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process. Current replacement value of equipment is approximately $200K and the average expected life is 15 years. This will replace the District's shop truck, air compressors, large forklift, diagnostic scan tools, emmissions analyzer, and other shop tools and equipment.
Strategy 5 - Fuel Analysis
Track and analyze fuel usage.
Analysis may provide direction for optimization of fuel usage.
Strategy 6 - Van and Travel Bus Replacement
Systematically replace vans and the travel bus for use by District instructional and athletic departments.
These vans and the travel bus support off campus and out of town travel and need to be in top condition for the safety of the students and staff. Newer vehicles have technology incorporated that makes them safer than the older vehicles.
None.
None.
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Staff Motor Pool | Operating Expenses | 110002101677004 | $0.00 | $2,500.00 | |
| New Inspection and Certification Cost | Due to new regulations, annual inspection and certification is required on the Boom Lifts, Vehicle Lift, Scissor Lifts and Aerial Lifts. |
|
|
|||
| 2 | Staff Motor Pool | Equipment | 110002101677004 | 56410 | $54,620.00 | $0.00 |
| Equipment Replacement | Replace forklift used campus wide by all District programs including Bookstore, Instructions and FPM. |
|
|
|||
| 3 | Staff Motor Pool | Equipment | 110002101677004 | 56410 | $15,000.00 | $0.00 |
| Replace Fuel Use Management System | Current fuel use management system is failing and is no longer supported by the manufacturer. Once it stops working, the District will loose access and fuel usage control. |
|
|
|||
| 4 | Staff Motor Pool | Equipment | 110002101677004 | $450,000.00 | $0.00 | |
| Purchase Travel Bus | Our current travel bus is a 1998 and has 405K miles on it. It is becoming harder to maintain and is reaching the end of its life expectancy. A newer bus will ensure travel capability when the current bus becomes obsolete due to regulations. Cost for one newer travel bus is $450K. |
|
|
|||